A2X Explained: Connecting Shopify & Amazon to QuickBooks

A single Amazon or Shopify payout isn’t your revenue. It’s sales, minus fees, minus refunds, minus tax, minus a held-back reserve, all netted into the one number your bank received. A2X un-nets it. Here’s what it does, how you use it to connect Shopify and Amazon to QuickBooks, and who it’s worth it for.

What is A2X?

A2X is ecommerce accounting software that connects your sales channels to your accounting ledger. For every payout, it pulls the settlement data, groups it into a summary journal entry that splits out sales, fees, refunds, and tax, and posts that entry to QuickBooks Online, Xero, Sage, or NetSuite so it reconciles against your bank deposit.

A settlement is the batched payout a channel sends you, net of its fees; a journal entry is the accounting record that books those amounts to the right accounts.

It helps to be clear on what A2X is. It’s the connective layer that solves one specific, painful problem, batched ecommerce payouts, that accounting software alone handles badly. It doesn’t keep your books for you, and it doesn’t replace your bookkeeper or accountant.

The broad question of how to run the books is covered in the complete ecommerce bookkeeping guide, and this article is the tool-level detail underneath it: what A2X posts, how to connect it to QuickBooks, and when it earns its subscription.

The problem A2X solves: a payout isn’t your revenue

When Amazon or Shopify pays you, the deposit that lands in your bank is a net figure. It’s gross sales, minus marketplace and processing fees, minus refunds, minus the sales tax the platform collected, minus any reserve the channel holds back.

Book that deposit as revenue and you understate real sales, you never see your fee load, and your tax is wrong. Book every order by hand instead and you’re accurate in theory, but nobody reconciles thousands of orders a month that way.

A payout isn’t your revenue. It’s sales minus fees, refunds, tax, and a reserve, netted into one number. A2X un-nets it into a journal entry that reconciles to the deposit.

That gap between the deposit and the truth is what A2X fills. It takes the settlement behind each payout and breaks it back into its parts, so the numbers that reach QuickBooks are the real ones and the deposit still ties to the penny. Here’s what’s hiding inside a single payout.

Table 1. What’s inside a single ecommerce payout, and where each part belongs.

Line in the payout	What it is	Where it should book
Gross sales	The full order value before anything comes out	Revenue
Marketplace and processing fees	Referral, FBA, and payment fees the channel keeps	Fees expense
Refunds	Returns netted against the period’s sales	Contra-revenue
Sales tax	Tax the channel collected, and on marketplaces remits	Tax liability
Reserve	Funds the channel holds back and releases later	Reserve or clearing
Net deposit	What your bank received	Matches the A2X summary entry

How A2X works: the summary settlement journal

For each settlement period, A2X creates one summary journal entry in your ledger. It lists that period’s sales, marketplace fees, refunds, and sales tax as separate lines, and the net of those lines equals the payout your bank received.

That’s the whole trick. Because the entry matches the deposit, QuickBooks finds the match and you reconcile the entire settlement in one click, with the underlying settlement report attached to the entry in case you ever need the detail.

A worked example makes it concrete. Say Amazon deposits $12,300 for a two-week settlement. That figure isn’t $12,300 of revenue. Behind it might sit $18,000 in product sales, minus $2,700 in referral and FBA (Fulfillment by Amazon) fees, minus $600 in refunds, minus $1,900 in sales tax Amazon collected and will remit, minus a $500 reserve it’s holding back.

A2X posts one entry with each of those on its own line, and the net, $12,300, is what reconciles against the bank.

Three details separate that from a raw import of orders. A2X posts on an accrual basis, recording sales and costs in the period they belong to, and if one payout spans two months it posts two entries so each month is stated correctly.

It reconciles most payouts without leaving an unexplained balance in a clearing account, the holding account sales would otherwise sit in between the order and the payout. And it maps each line to a specific account in your chart of accounts and a tax rate you set once, so sales, fees, and tax always land in the right place.

A2X groups by settlement, not by order, which is the point. You get one clean entry a fortnight from Amazon or one every few days from Shopify, instead of thousands of individual sales cluttering the ledger.

The mapping is a one-time decision that then runs on its own, and A2X remembers new transaction types as they appear so you’re only asked to place something the first time it shows up.

How do you connect Shopify and Amazon to QuickBooks with A2X?

Connecting A2X sits it between your channels and QuickBooks, and setup usually takes under an hour, most of it spent deciding your account mapping once. Shopify and Amazon are separate A2X subscriptions, and if you sell across several Amazon marketplaces they can consolidate into one. The channel-side bookkeeping itself lives in Shopify accounting and Amazon seller bookkeeping; A2X is the piece that carries each channel’s settlements into QuickBooks. Work through these steps:

1. Sign up for A2X and connect it to your QuickBooks Online company.
2. Connect your first sales channel, your Shopify store or your Amazon Seller Central account, consolidating multiple Amazon marketplaces where you sell in more than one.
3. Set your account and tax mappings: tell A2X which QuickBooks account each line (sales, fees, refunds, sales tax) posts to, and which tax rate applies. This is the step that pays off later, so get it right once.
4. Let A2X pull your recent settlements, review the first few summary entries, and post them.
5. Reconcile each summary entry against its bank deposit in QuickBooks, then turn on auto-posting so future settlements flow through on their own.
6. Repeat for Amazon as a second channel with its own mapping, so both channels post into the same QuickBooks with their fees and tax kept straight.

What A2X does and doesn’t do

Half the questions people ask about A2X are really about its edges, so it’s worth drawing them clearly. On the cost of goods sold (COGS) side especially, be precise about the boundary: A2X posts a COGS and inventory-asset journal for each settlement, but only after you give it an average cost for each product, typed into A2X, pulled from a linked inventory system, or fed from a spreadsheet. It records the accounting, it doesn’t value your inventory or track stock levels. For where those costs come from, see landed-cost COGS. The full split of what A2X handles and what still needs you or another tool is below.

Table 2. What A2X handles, and what still needs you or another tool.

A2X does	A2X doesn’t
Posts one accrual summary journal per settlement	Cash-basis accounting
Splits sales, fees, refunds, and tax to mapped accounts	Categorize operating expenses like rent or software
Matches the payout so it reconciles in one click	Reconcile or close your books for you
Posts COGS and inventory journals when fed product costs	Value inventory or track stock levels
Handles multiple channels and multi-country tax rules	Replace QuickBooks or your bookkeeper
Connects to QuickBooks Online, Xero, Sage, NetSuite	Work with channels it doesn’t support

A2X vs the native connector vs booking it yourself

There are three common ways to get channel sales into QuickBooks, and they’re not equal. The native Shopify or Amazon connector imports orders and payouts, but it tends to clutter the ledger with individual transactions and doesn’t cleanly reconcile to the payout once fees come out.

Booking it yourself from the bank feed is accurate only if you re-derive fees, refunds, and tax by hand every month, which is where most self-kept books quietly drift. A2X summarizes to the payout and splits the parts, so the ledger stays clean and reconciles.

Other settlement-summary connectors work the same way at a high level, Link My Books among them; the mechanic is what matters here.

A couple of setups need extra care whichever route you take. If you sell in more than one currency, each channel’s payout has to land in the matching currency account so exchange differences don’t distort revenue, and subscription tools like Recharge or Bold record their own charges, so you’ll want those reconciled alongside the settlement rather than double-counted.

A2X handles the settlement itself; these adjacent pieces are worth confirming during setup so nothing posts twice.

The honest part is about fit. A2X is a subscription, so it pays back only when reconciliation is real work. For a low-volume brand under roughly $200,000 in sales, booking a single monthly settlement summary by hand can cost less than the subscription.

The tool earns its keep once you’re running real order volume, selling on more than one channel, or paying someone by the hour to reconcile, which is the point at which the manual route stops being cheap.

If you already sell on both Shopify and Amazon, that threshold is usually behind you, and A2X becomes the engine that lets you reconcile every channel into one set of books.

What does A2X cost, and when is it worth it?

A2X is billed monthly per platform and scales with your order volume. The entry tier starts around $29 a month for a low order count and no COGS, the cost feature turns on from the next tier up, roughly $45 a month on Shopify and $59 on Amazon, and the plans climb from there as volume grows into the hundreds and thousands of orders. Shopify and Amazon are separate subscriptions, so a brand on both pays for both.

The current tiers and order limits are on A2X’s own pricing pages, and they change, so confirm them before you budget.

The worth-it math is a simple comparison. Put the monthly subscription next to what reconciling your channels by hand costs you. If tying out Shopify and Amazon takes a few hours a month, and your time or a bookkeeper’s runs anywhere from $30 to $100-plus an hour, the tool pays for itself almost immediately at real volume

Below that, at a few hundred orders a month on a single channel, it may not, and there’s no shame in waiting until the volume justifies it. Here’s where the entry pricing sits today.

Table 3. A2X entry pricing by platform (as of 2026; confirm on the official pricing pages).

Platform and tier	Approx. monthly price	Order limit	COGS included?
Shopify, Mini	$29	200	No
Shopify, Basic	$45	500	Yes
Shopify, Professional	$79	2,000	Yes
Amazon, Mini	$29	200	No
Amazon, Starter	$59	1,000	Yes
Amazon, Standard	$79	5,000	Yes
Higher volume	Up to $1,499+, then custom	10k to 250k+	Yes

Frequently asked questions